Vacation and Educational Leave Policy

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This page has been edited 6 times. The last modification was made by - aballard11 aballard11 on Jul 26, 2014 2:05 pm

Vacation and Educational Leave Policy
Vacation and Educational Leave Limits
  • You are allowed 15 vacation days. These only apply to weekdays. Vacation request that include weekend days do not count against the 15 day total, even if you would have otherwise had to work over the weekend.
  • Vacation can only be taken during vacation eligible rotations during 4-week blocks.
  • One week of educational leave is allowed in the second and third years.
  • Vacation credits will accumulate pursuant to the bargaining unit’s MOU. However, because absence from the program for more than a month may jeopardize a resident’s ABFP certification, residents will not be allowed to take more than 3 weeks of vacation and 1 week of ed leave per academic year.
  • At the sole discretion of the Program Director or her/his designee, vacation requests may be denied and/or modified in order to address program needs, educational requirements, illness, staffing limitations, patient care needs, and/or disciplinary concerns.
  • Vacations may not “wrap around” change of service days.
  • You cannot take vacation for more than 5 weekdays for a given block.
  • If vacations are taken around weekends or holidays, the total time gone from the program may be capped at 7 calendar days (e.g. if a vacation is requested for Monday through Friday, the resident may be required to work either the weekend before or the weekend after the weekdays off).
  • The residents on EM 2 and EM 3 must coordinate their vacations and take them off at the same time.

USMLE Step III
  • Step III is a 2 day exam that is required to get your medical license in California. You are required to have your medical license to be promoted to a 3rd year resident.
  • Because this is a mandatory exam, the two days of the exam are not consider vacation days.
  • You must schedule your exam during a 4-week outpatient block.
  • Jeopardy and Callback will not be used to cover shifts in order to take Step III.
  • Interns have clinic on Tuesdays and Fridays, so they will likely need to schedule the exam for Wednesday and Thursday, unless they schedule it on a PPD/HSM day.

Block Schedule and Vacation Eligible Rotations
  • Vacation eligible rotations are colored Gold on the block schedule.
  • First year vacation eligible rotations include BM, OB1A, Clinics, EM 1.
  • Second year vacation eligible rotations include OMP, FMC 2, EM 2, CODA and TRK Elective.
  • Third year vacation eligible rotations include MOP, TRK Elective, Elective, EM 3 and FMC 3.

Vacation Approvals
  • All vacation requests must be approved by the Scheduler (schedule@ccfamilymed.com) and the Rotation Supervisor. Wait to contact the Rotation Supervisor until the Scheduler has given initial approval for your request.
  • These approvals must be forwarded to JoAnn Valencia (jvalencia@ccfamilymed.com) along with your completedeA323 Clinic Cancellation Form at least 35 day before any clinics that are schedule for the time you have requested off. JoAnn cannot process your eA323 until you have secured the approval of the Schedule and Rotation Supervisor.

Ashley Ballard
7/26/2014